Time Tracking Exercise Follow Up

Did you complete the time tracking exercise? How many days did you track your time for? What method did you prefer the planning method or the recording method?



Congratulations on investing the time to save time. Seeing as we invested in tracking time it is important to evaluate our recordings. We want to do the following:


1) Analyse the way we used our time, what can you see from looking at how you spent your time?


2) What are some better ways you can use your time based on the analysis?


3) What are your wasteful tasks?


4) What are your unproductive tasks?


5) How can you reduce or eliminate your wasteful and unproductive tasks? It is okay to do this one step at a time.


6) How can you consolidate your time so you have large chunks of time for your most important work?


What will this achieve?


> make us more aware of adding “quick” tasks into our day


> allow us to slowly eliminate time wasting


> allow us to eliminate unproductive work


> allows us to find chunks of time for our most important projects


> ensures we question what we are doing and when we are doing it


About Us


LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” list so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Time Tracking Exercise

Last post we focused on time wasters this time I would love to introduce to you a time tracking exercise that I really recommend. The objective is to think about how you are using your time, identify useless or non productive activities and eliminate them this also provides you with a better guide for how long a task actually takes.



In his excellent book "The Effective Executive," Peter Drucker identifies that effective executives follow three key steps to manage their time better:

1) They analyse the way they use their time and think about better ways of using it
2) They find wasteful and unproductive uses of their time and reduce them systematically
3) They consolidate their time into large chunks that they can use for their most important work.


So over the next two weeks I would highly recommend you attempt one of the two activities below:

This has 4 columsn which you record your activities in what you plan to do, what time you think it will take, what you actually did and how long that activity took.

TIME TRACKING OPTION 1



Time             Activity Planned    Est. Time   Activity Completed   Actual Time


6.00 – 6.30
6.30 – 7.00
7.00 – 7.30
7.30 – 8.00


In the above we plan our day and estimate how long an activity will take. Then we actually record what we did at that particular time and how long a task actually took. This achieves the following:


> Identifies whether we stick to our plan
> Identifies what we do when we vary our plan
> Identifies if we are accurate at estimating how long a task will take
> If we are not accurate, it provides us with a real life estimate of the actual time a task takes


TIME TRACKING OPTION 2

In this activity you record what activities you have been doing and then consider whether they were an essential activity or a non-essential activity.

TIME                                        ACTIVITY


                                    Essential          Non-essential


6.00 – 6.30
6.30 – 7.00
7.00 – 7.30
7.30 – 8.00


This exercise follows a similar example however this time we are reviewing whether tasks are essential or non-essential and identifies how much free time we would have each day if we could eliminate or reduce the non-essential tasks.


It is recommended you try either option 1 or 2 for 5 days however to get real benefits it is even better to do it for two weeks.


Good luck and enjoy your learning experience I personally got a lot of useful information from this exercise.


About Us
LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” list so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Time Wasters

Part of being human is that we are all time wasters. Sometimes time wasted can be productive, it gives you a break, releases tension, however most time wasted causes extra stress because what you know you should be doing is being put off.


The aim is to identify when you are wasting time and whether it is a welcome break, or whether changes should be made?

Some time wasters:

> Disorganisation

> Procrastination

> Social Interaction

> Perfection

> Visitors

> Telephone calls

> Television

> Mail

> Email

> Computer activities – facebook, twitter, games …

Take a moment to consider what are your time wasters?

Activity

I found this fantastic exercise that I recommend. Now that you have identified what your time wasters are, split your time wasters into two groups, those within your control and those beyond your control.

TIME WASTERS

Within My Control                                                                   Beyond My Control

Take a moment to consider what will you do with the time wasting activities that are within your control?

What should / will you do with the time wasting activities that are beyond your control?

About Us

LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” list so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.