Office Organising Tips [Part 2]

Organise Your Desk
What does your desk look like? Are you happy with the way it is set up? Do you even stop and look at your desk and analyse whether it is working for you? Your desk can be a key factor in your productivity.

A cluttered desk can affect you as follows:
§ It can waste your time
§ It occupies space
§ You can lose things
§ Money is wasted on extra office furniture and storage to hold all the extras you are keeping
§ It can affect how others see you
§ It can appear that you are out of control
§ It can be difficult to prioritise your work when you can not find what needs to be done

What to do:
§ Keep only supplies that you need on a daily basis on your desk
§ Ensure the top draw closest to your desk holds your "office tools" that is the stapler, pens, pencils, paper clips. It is close by but not occupying space
§ Create a paper flow system for your incoming documents so they do not accumulate in your in tray
§ Use your in tray for items that have not yet been placed into the paper flow system
§ Avoid looking at document and putting them back into the in tray or on your desk, it is wasting valuable time

The act of maintaining your desk is one step on the way to be more effective and profitable. Remove the clutter so you can focus on the important areas of your business.

About Us
LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” or “wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Anzac Day

We wish our very best to all those attending ANZAC Day Memorial Services. Our thoughts and prayers are with you all.

What is ANZAC Day?
ANZAC Day – 25 April – is probably Australia's most important national occasion. It marks the anniversary of the first major military action fought by Australian and New Zealand forces during the First World War. ANZAC stands for Australian and New Zealand Army Corps. The soldiers in those forces quickly became known as ANZACs, and the pride they soon took in that name endures to this day.

What does it mean today?
Australians recognise 25 April as an occasion of national commemoration. Commemorative services are held at dawn – the time of the original landing – across the nation. Later in the day, ex-servicemen and women meet and join in marches through the major cities and many smaller centres. Commemorative ceremonies are held at war memorials around the country. It is a day when Australians reflect on the many different meanings of war.

The staff at LifeStyle Refocus

Office Organising Tips

Empty your mind
Empty information from your brain and organise it. That can be done by using a diary, a notebook, a planner, and your computer or specific software packages that are available. By doing this it gives your brain space to think about what you should be focusing on because you have the prompts you need to deal with tasks or appointments when they occur.

Reoccurring tasks
Do you have reoccurring tasks that you have to do? It may be checking office stationery supplies [weekly, monthly etc] or paying insurance premiums [annually]. Place these tasks into “Microsoft office tasks” and it will remind you when you start up your email program of the jobs that have to be done. They can be set up as reoccurring tasks so that they remind you when needed.

Give yourself time
Try and leave some space within your day to focus on a project or key action items. This allows you time to deal with tasks that have to be done.
Do you know that we underestimate how much time it will take to complete a task? It is a habit that we all do until we fully track our time and have an educated understanding of the time tasks take. Think about when you check emails and how long you think that will take you. How often are you surprised when time has just slipped away? Therefore whenever you think about how much time something is going to take allocate twice as much time. This accommodates for such things as interruptions or further research that may be required to complete the job properly.

Conquer large projects
When you are feeling overwhelmed by large project take a few minutes and break the project down into small, sequential steps. Then start from the end task and schedule these steps into days and approx time each task would take. This way you will have it completed on time. So long as you stay on track with your time line you will feel that you are making progress and not be overwhelmed.

About Us
LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do or wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Happy Easter

The team at LifeStyle Refocus wishes everyone a very Happy Easter. May you enjoy the TIME and spend it doing things you enjoy.

Silvana and Michele