Tips to Save You Time when you Communicate
Everyday at work we communicate too many people such as colleagues, clients and suppliers. We communicate in many different ways such as email, letter, quotation, telephone, verbal and non-verbal. Just as taming your desk saves you time so does clear communication.
Phone call
Before making a phone call take the time to write down the points you wish to discuss. Ensure the person you are talking to has the time to speak to you before you even commence your discussion, this way they will be fully focused on the conversation and you will both save time by not having to cut the conversation short and then have to repeat the conversation later on.
Follow up
If you need to follow up on something after your discussion make a note into your diary immediately so you know when you have to follow up by. This serves three purposes, firstly it will not be forgotten, secondly, it frees your head space to focus on other work and thirdly, your colleagues, clients, suppliers etc know that you are a person of your word and always follow up on what was agreed. This in turn, ensures that they will follow up with you as they know you have made a note of the discussion outcome.
Leaving a message
When leaving a message whether it is voicemail or with another staff member or even sending an email, be clear about what you are expecting from the other person including when, where and how. This way a full response can be provided back to you, even if they can not reach you directly.
Just a few small improvements every week will add up to a great deal of time saving over a year which allows you to be more productive.
About Us
LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” or “wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.
Everyday at work we communicate too many people such as colleagues, clients and suppliers. We communicate in many different ways such as email, letter, quotation, telephone, verbal and non-verbal. Just as taming your desk saves you time so does clear communication.
Phone call
Before making a phone call take the time to write down the points you wish to discuss. Ensure the person you are talking to has the time to speak to you before you even commence your discussion, this way they will be fully focused on the conversation and you will both save time by not having to cut the conversation short and then have to repeat the conversation later on.
Follow up
If you need to follow up on something after your discussion make a note into your diary immediately so you know when you have to follow up by. This serves three purposes, firstly it will not be forgotten, secondly, it frees your head space to focus on other work and thirdly, your colleagues, clients, suppliers etc know that you are a person of your word and always follow up on what was agreed. This in turn, ensures that they will follow up with you as they know you have made a note of the discussion outcome.
Leaving a message
When leaving a message whether it is voicemail or with another staff member or even sending an email, be clear about what you are expecting from the other person including when, where and how. This way a full response can be provided back to you, even if they can not reach you directly.
Just a few small improvements every week will add up to a great deal of time saving over a year which allows you to be more productive.
About Us
LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” or “wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.
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