End of Financial Year – Great time to review!

We often focus at the end of the year on our review of the year that has gone, and consider plans for the New Year and then set goals based on what has been identified. The end of the financial year is also a good time to stop and take a look. It is worth investing some time in reviewing if you are meeting your planned objectives and goals. You don’t want to waste the next 6 months just because you could not spare a couple of hours mid year.

Therefore take some time to check year-to-date highs, lows, the planned, the unexpected, the wins and the losses.

Potential Assessment Questions.
Perhaps the following questions may help with the assessment:

• Are we meeting budget?


• If yes, why, if no, why not?


• What have been our highs?


• What should we do more of to ensure we have more highs in the second half of the year?


• What have been our lows?


• What can we do to change this?


• How is our customer feedback process?


• Is it working for us?


• Is it working for our customers?


• When we get feedback where we know we need to make some changes, do we make the relevant changes?


• What staffing challenges have occurred so far?


• How did we handle them?


• Are we engaging our staff?


• What can we do to engage them more?


• What are our plans for the next 6 months?


• Are our staff aware of our plans?


• If yes, great, if no what are we going to do to ensure we are all working towards the same goal?

Don’t feel overwhelmed
The questions can go on and on don’t feel overwhelmed, just take some time to review you don’t want to waste the next six months.

Speak to Your Accountant
Even if the focus is specifically financial, remember it is important to speak to your accountant prior to the end of the financial year so any potential tax savings can be implemented. Don’t miss out on some great tax savings just because you could not spare a couple of hours for a meeting. I know my 1 hour meeting with my financial adviser saved me $4,000.00 in taxation. That meeting was well worth my investment of TIME.

About Us

LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do” or “wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Are You Really Saving By Cutting Back?

Recession, tighten our belts, cut backs, retrenchment and ‘batten down the hatches’. This is what we constantly hear and read in the media about businesses and the year ahead.

Does this mean we should all live in fear of loosing our jobs, expect prices to sky rocket and escape somewhere else? Does it mean we need to stop living the great Australian way of life and start sacrificing our leisure activities, cut back on the kids after school activities and save every spare cent? All this, whilst we work extra hours so our employer sees us as dedicated and for no extra remuneration.

Hang on a minute – we all deserve more respect than this in our jobs. Remember good people are hard to come by in any economic time. Isn’t the company’s best asset its employees? If businesses start loosing key people in their business where are we really heading?

Have we forgotten the investment that has already been made into the staff - recruiting, training, empowering and nurturing them? Our employees have years of knowledge and understanding of the business that can’t be documented and passed onto the next person. Now that the times are getting tougher is it not always the right decision to retrench or cut back on company benefits?

What should we be doing?
Michele and Silvana are the directors from LifeStyle Refocus; a Melbourne based Lifestyle Management Company. They recommend that we should still be looking after our employees so they don’t become disgruntled due to company cut backs. Investing in staff and looking after them is crucial in any economic time.

LifeStyle Refocus works with businesses in Melbourne helping give employees real work/life balance while still getting maximum productivity from staff. Silvana quotes “it is usually the small things we do for an employee that keeps them happy and content in their jobs – it is not always about monitory rewards”

We all appreciate being acknowledged and thanked for our efforts. Whilst at Christmas time our tradition is to do this on an individual basis, it is important to thank staff for their contributions on an on-going basis and as a team. Although economic times are tougher, employees still need to be acknowledged in some way so they don’t feel the need to move on once the market eases up.

LifeStyle Refocus can help businesses look after their staff by offering incentives and rewards. They also offer team building activities which brings employees together for a shared experience which is not only fun, but builds morale and team spirit. All the rewards and incentives are tailored to your business structure and culture.

Michele and Silvana from LifeStyle Refocus are proud of their business which offers staff incentives and rewards. Find out more about Lifestyle Refocus at www.lifestylerefocus.com.au or contact Michele on 0437 311 802 or Silvana 0417 595 744.

Give Yourself TIME to work!

To be productive at work sometimes we actually need time to work! What I mean is interruption FREE TIME. Time at our desk without the phone ringing; responding to emails or speaking to drop in’s. If you build this into your weekly or daily routine colleagues will begin to respect your work TIME.

Interruptions can be costly to both your personally and the business in general. You lose your focus and thoughts with each interruption and have to begin again. Reports have said that “unnecessary interruptions consume about 28 percent of the office based worker’s day” which does make a significant impact on our productivity.

Solutions

Simple solutions such as closing the door and allowing the phone to go to voicemail can be effective. If your office design means it is difficult to stop interruptions when you need a quiet space for your concentration timeslots, try to find other places to work. Perhaps negotiating to have some time working from home or in the general office meeting / board room may be the solution.

It is important for you and the organization you work for to have uninterrupted work time when you need to. Block a time in your diary or electronic calendar and advise everyone relevant that this is your productive / thinking time. If possible close the door, take the phone off the hook, turn off your mobile, and remove email alerts. Maintain this practice and you will benefit by being more productive than ever before, people will begin to acknowledge this is your TIME and work around you so that you achieve what you need to.

Benefits
This is not just relevant to senior management but to all levels of staff to focus and concentrate and in turn increase their productivity. Increased productivity leads to better work / life balance for you and increased profits for the organization. It is a win / win for both the individual and the organisation.

Perhaps with the more focused work time you will end up with more FREE TIME to live the life you enjoy.

LifeStyle Refocus is a Melbourne based personal assistant, corporate concierge and lifestyle management consultancy. They are all about saving you TIME. By taking care of your “to do or wish list” so you can spend time doing the things that are truly important to you. For more information go to www.lifestylerefocus.com.au or contact Silvana on 0417 595 744 or Michele on 0437 311 802.

Practical Staff Retention Ideas

Following from last weeks blog regarding focusing on staff retention rather than recruitment I felt it was appropriate to provide some positive solutions or ideas. The objective is to create happy and loyal employees. Elements are taken from an article written by Nukte Ogun in May 2008.

1. Salary
One of the biggest employee motivators, pay is what attracts us to most new positions and encourages us to stay.

2. Remuneration package
Think about other perks, besides pay, which you could use to lure and keep staff, including salary sacrifice, bonus super and novated leases.

3. Respect
Your grandmother had it right: treat others as you would like to be treated.

4. Resources
Staff tire pretty quickly of faulty and out-of-date equipment. It doesn’t have to be the newest or the best (it’ll help if it is though!), but it all needs to work.

5. Green factor
Green is in, and we’re now looking at a company’s vision before signing on the dotted line.

6. Location, location, location.
News flash: we don’t want to work hard to get to work. Consider parking and public transport availability when setting up shop or making a move.

7. Leadership
Make yourself approachable and available and give updates about changes in the business.

8. Recognise and compensate
It might seem obvious, but we hate not getting paid for work. Whether cash compensation or time in lieu, reimburse us if you want to keep us!

9. Take responsibility
Own your mistakes; don’t just dump them on us. We all make mistakes, so we’ll appreciate your maturity and show understanding when you make them too.

10. Listen
How often do you listen to your staff?

11. Follow-through from management
When issues are raised, do something about it.

12. Dress code
Adopt a relaxed dress code, or at least casual Fridays—it’s still a winner for many of us.

13. Goal-setting
Believe it or not, we actually like working towards something.

14. Fostering skills and ability
Training is a great way to ensure we don’t becoming stagnant and can move into new positions. Would you like being glued to your chair?

15. Incentives and bonuses
The best gifts are thought out and meaningful, so consider spa sessions and massages if your employees need to relax, or give out simple hampers at Christmas; a time when we’ll really appreciate them.

16. Adequate and stocked facilities
We don’t like nagging for supplies—so don’t make us.

17. Personal days
Even for those who love their job, work gets a little blahblah at times. Who wouldn’t want the occasional breather?

18. Coaching and mentoring
We actually like to learn in our jobs, and when managers take the time to coach or mentor, their charges tend to ‘blossom’ under their tutelage.

19. Reverse mentorship
Don’t be afraid to learn from us. You might be surprised by what we have to offer.

20. Job sharing
We like having time. And you might find that two part-timers suit your needs better than one full-timer.